Guiding principles & Code of Conduct

The Open Science Community Utrecht (OSCU) is part of a network of Open Science Communities mainly located in the Netherlands (link). While every community is unique, we share a set of guiding principles and adhere to a code of conduct.

Guiding principles

  • Open Science Communities (OSCs) are bottom-up platforms by and for researchers to exchange knowledge and knowhow on open science practices
  • OSCs are inclusive
    • researchers are the target audience of OSCs, but students, researcher supporters, and others that are interested in (conducting) research are also welcome to join the community
    • no prior knowledge is required to be part of the community, nor are members in any way required to commit to certain open science practices
  • OSCs organize, promote, and facilitate open science events to 1) learn about and discuss open science practices, 2) share open science knowledge, and 3) build professional networks.
    • Events are open to both members and non-members, and are free-of-charge, if possible.
    • Attendees and organizers of events organized by OSCs should adhere to the Code of Conduct (see below)
  • OSCs promote critical discussions of pro’s and con’s of Open Science practices. OSCs are not ‘Open Science Evangelists’ that tell others what to do. OSCs provide a platform to learn how to benefit from making workflows more open. Respect for each others’ decisions and workflows is critical.

NB If there is no local OSCs that you can join, we encourage you to start your own OSC by following our tutorial. Please contact us to become part of our OSCs network and to receive a custom logo.

Code of conduct

OSCU is dedicated to providing a harassment-free environment for everyone, regardless of gender, race, ethnicity, sexual orientation, gender identity, gender expression, disability, age, appearance, religion, or other group status. We do not tolerate harassments in any form.

OSCU is dedicated to diversity, equity, inclusion, and the free expression of ideas. OSCU seeks to provide an environment in which diverse participants may learn, discuss, network, and enjoy each others company in an environment of mutual respect. We recognize a shared responsibility to create and hold that environment for the benefit of all. Some behaviors, therefore, are specifically prohibited:

  • Harassment or intimidation based on gender, race, ethnicity, sexual orientation, gender identity, gender expression, disability, age, appearance, religion, or other group status.
  • Sexual harassment or intimidation, including unwelcome sexual attention, stalking (physical or virtual), or unsolicited physical contact.
  • Harassing photography or recording.
  • Sustained disruption of events.
  • Threatening organizers (verbally or physically).

Organizers are asked to frame discussions as openly and inclusively as possible and to be aware of how language or images may be perceived by others.

Critical examination of beliefs and viewpoints does not, by itself, constitute hostile conduct or harassment. Similarly, use of sexual imagery or language in the context of a professional discussion might not constitute hostile conduct or harassment if it is necessary to the topic of discussion and presented respectfully.


Participants who are asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the event.

Violations of this code of conduct may lead to termination of the membership of the Open Science Community Utrecht.

Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all events and event-related social activities.


If someone makes you or anyone else feel unsafe or unwelcome, or if you believe a harassment problem exists, please report it as soon as possible to Loek Brinkman ( and/or Anita Eerland ( In addition, you may want to report to the event organizers. Alternatively, you may report your concerns electronically, with the option to remain anonymous. Although we can’t follow up an anonymous report with you directly, we will fully investigate it and take whatever action is necessary to prevent a recurrence. When making a personal report, we will make sure your report is managed properly and respectfully. You won’t be asked to confront anyone and we won’t tell anyone who you are.


This anti-harassment policy was adapted from the following sources:

Society for the Improvement of Psychological Science code of conduct

Geek Feminism wiki

American Library Association code of conduct